For school districts and independent schools.

Collections on autopilot.

Your name. Your rules. Our engine.

Upload your invoices. Aptus sends the reminders, takes the payments, and recovers older balances. Every message goes out in your school's name, and families never see a vendor.

Text Message · Today 9:02 AM

Hi, this is Your school. Invoice #1042 for $85.00 is due Friday.

Pay in one tap: pay.link/…

Reply HELP to reach us. Reply STOP to opt out.

See what a family receives.

Nothing is sent, and nothing is saved.

Start a pilot See how it works

Subscription for reminders. Recovery priced on results. Live in days.

$2M+ invoices processed on StudentFlow's rails since November 2025
$1.5M+ collected on those rails
Up to two months faster for schools to get paid than the year before

Built for both kinds of school.

For districts.
Fees, waivers, departed families, and a board-ready view. Nothing changes for families.
For independent schools.
Tuition and fees, current invoices paid where families already pay, older balances recovered in your name.

Two services. One engine.

See how it works

customers-and-invoices.csv412 customers · 1,184 invoices
Customer Invoices Balance Due
Alvarez 2 $412.00 Sep 15
Brennan 1 $85.00 Sep 15
Chowdhury 3 $1,120.00 Oct 1
Nakamura 2 $536.50 Oct 1
1
Send us your exports.
Families and invoices. Set your tone and schedule once, and approve every template.
Your businessBalance due
$340.003 open invoices
Invoice #1042Due Sep 1$85.00
Invoice #1057Due Sep 15$120.00
Invoice #1063Due Oct 1$135.00
Pay in full. Pay part of it. Start a plan. Request a call.
2
Reminders go out from the school.
Text and email with a one-tap pay link. Reminders stop the moment a family acts.
Dana Brennan1 invoice · open 64 days
$85.00Open balance
ReminderText delivered · in your name
ReminderEmail delivered · pay link opened
Aptus RecoverMoved to recovery · same name, same voice
Follow-upPayment plan started · self-serve, inside your rules
3
Older balances move to recovery.
Firmer follow-up and self-serve plans, still in your name. Priced on results.
$85.00 settled to your accountMaria Alvarez · Invoice #1042
Your accountPaid directly. Never held.
MatchedTo the invoice it paid.
4
Funds settle to your account.
Through Stripe, matched to every invoice. Aptus never holds your money.

Customer	Invoices	Balance	Due
Alvarez	2	$412.00	Sep 15
Brennan	1	$85.00	Sep 15
Chowdhury	3	$1,120.00	Oct 1
Nakamura	2	$536.50	Oct 1

The business office, before and after.

	Before	With Aptus
Reminders	Sent by hand, when the month closes	Sent automatically, on your schedule
Paying	Log in, find the balance, check out	One tap, no login
Payment plans	Phone calls with the office	Self-serve, inside your rules
Family questions	Lost in inboxes	Routed to your team, with full history
Families who left	Never contacted at all	Reached in your name, by text and email
Older balances	Written off or sent to an agency	Recovered in your name
Reconciliation	Closed by hand every month	Matched automatically, to the dollar
Board reporting	Three reports added up by hand	One view of every account

Reminders
Before: Sent by hand, when the month closes
With Aptus: Sent automatically, on your schedule
Paying
Before: Log in, find the balance, check out
With Aptus: One tap, no login
Payment plans
Before: Phone calls with the office
With Aptus: Self-serve, inside your rules
Family questions
Before: Lost in inboxes
With Aptus: Routed to your team, with full history
Families who left
Before: Never contacted at all
With Aptus: Reached in your name, by text and email
Older balances
Before: Written off or sent to an agency
With Aptus: Recovered in your name
Reconciliation
Before: Closed by hand every month
With Aptus: Matched automatically, to the dollar
Board reporting
Before: Three reports added up by hand
With Aptus: One view of every account

FAQs.

Is Aptus a collection agency?

No. Aptus is the engine, never the voice. Every message goes out in your school's name, and every payment lands in your account.

Who do families hear from?

Your school. Texts and emails carry your name, your tone, and your reply path. Aptus never appears.

What does "first-party recovery" mean?

Follow-up on older balances happens in your name, under your rules, with funds to you. No third party, ever.

What if a family can't pay?

They can start a payment plan on their own, or reply HELP or CALL to reach your team. Reminders pause either way, and a family on a plan is never chased.

Where does the money go?

Straight to your account through Stripe. We never hold funds.

Do I need to replace my payment system?

No. For everyday reminders we link to the payment page you already use. Recovery runs on our rails, so families who left can pay without a login.

What does my office do each week?

Review what the system flags. That's it.

What data do you need, and how is it handled?

Exports of your families and invoices. Student-level data stays in our secured environment; only aggregate figures reach your dashboard.

Will this damage our relationship with families?

Families see the school, never a vendor. Messages never scold, and reminders stop the moment a family acts. Every family ends paid, on a plan, waiting for a call, or opted out.

Do you ever touch a student's records or privileges?

No. Aptus sends reminders and offers ways to pay. Nothing else.

Pay for results.

Reminders are a flat subscription. Recovery costs a fee only on what we bring back, and nothing if we bring back nothing. Setup is one time. That's about a third of what collection agencies charge.

See pricing

Results before contracts.

Start a pilot for one term with the full system. Or send one export and we'll return your reconciled ledger and a launch plan.

Start a pilot Send one export